Company Secretary Jobs

The job of a company secretary is to provide support to managers and other executives by performing administrative tasks. But because of widespread office automation, company secretaries now find themselves taking over more complex roles. What were once done by office managers may also be assigned to company secretaries and other administrative assistants. These additional job responsibilities may include training new staff, conducting research, supervising clerical activities, and making report presentations.

Private and public offices, including small to large-scale businesses, all need company secretaries to serve as information managers. However, company secretary jobs now require a high level of technical proficiency in using office technologies for more detailed and organized work. The scope of job responsibilities may be based on the size and type of company operations. Nonetheless, company secretary jobs still include administrative tasks like travel arrangements, mail correspondence, taking minutes of the meeting, keeping appointments, and liaising with different personnel.

As a Company Secretary, What Do I Have to Do?

Company secretaries often deal with multi-tasking so flexibility is a good requirement. In providing support to managers, they may be required to travel or work overtime. Basically, they have to assist managers with their business needs.

Common job responsibilities include:

  • Making and receiving calls to clients and other personnel
  • Taking direct orders from the manager
  • Preparing mail correspondence and reports
  • Maintaining the database system and ensuring safety of documents
  • Arranging meetings and taking notes of important discussions
  • Managing information and processing client requests
  • Monitoring office administration
  • Implementing office policies
  • Coordinating with other personnel such as accounting jobs specialists or administrative officers

What Are the Job Requirements?

Company secretary jobs require computer literacy and customer service skills. In most companies, secretaries should also be adept in typing and be detail-oriented. In preparing reports and mail correspondence, company secretaries should observe correct spelling, format, and grammar usage.

Entry-level positions have minimal educational requirements. But for higher positions with better salary rates and benefits, formal education and training are often required. Good company secretaries are resourceful, honest, disciplined, and organized.

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